Community News and Insights

Community News and Insights

Creating Safe Workstations Post Coronavirus

Sacha R - Wednesday, July 01, 2020


As businesses begin to cautiously reopen their physical office locations after the Coronavirus outbreak of 2020, we are asking ourselves if the popular trend in open office space will still apply to the current office culture. In the short term, the answer will be no. There will be a need for physical separation of 6 feet or more whether that be through a decreased in-person workforce, use of individual offices, or set up of cubical style workstations.

In the 60’s, office space cubicles were a popular choice in office design because it allowed for privacy while keeping the overall office open and somewhat collaborative. Now, the use of cubicles can be a solution to create physical barriers between employees while maximizing the open space of the office floor. This will help in maintaining the social distance recommendations made by the CDC once everyone returns to work.

The standard workspace per square foot per employee has been decreasing over the last couple of years with the introduction of open office spaces. The average space recommended per employee can reach as low as 100 to 150 square feet or lower in some industries. The re-introduction of cubicles not only offers a solution to the distractions of an open office concept, but also physical barriers between employees during this uncertain time.

Cubicles can be costly and with multiple businesses looking for the same solution we want to share with you easy options you may be able to do yourself:


  1. Wood Built Frames: This will take some skill in creating but can be done after a quick trip to the hardware store. Determining size and layout will help in production since multiple cubicles can be built together. This solution, although not permanent, does require a bigger time commitment for construction and takedown.

  2.  Curtains: You maybe be able to create barriers using curtains much like a doctor’s office. Although this option does not help cut down noise, it does create a guard between employees who are in close proximity to each other.

  3. Plexiglass Shields: You may have seen these if you have recently visited a grocery store. These clear plexiglass barriers offer protection against airborne droplets. Many plastics companies offering this product have fabricated a design to attach to desks that your employees are already utilizing. Some can be costly but still offer a cheaper solution to standard cubicles.

Other than creating physical barriers to create a safer workplace after returning to work, you can also look at the layout of your current office space. If physical separation is not feasible, consider changing the layout to ensure all employees are able to maintain the 6-foot social distance recommendation. It’s also recommended for the short term to close common spaces like breakrooms and conference rooms.

It’s our hope that through taking some extra precautions now, we can return to a more “normal” operation in the near future. As far as the open office culture, it remains to be seen whether this trend will continue upward in popularity in the next few years or not. To get you into the proper amount of office space you need after returning to work,contact us to schedule a tour.

Buying Vs. Renting Office Space

Sacha R - Wednesday, June 17, 2020

buy or rent rosetti

Most businesses at one time or another are faced with the question of what is better, buying or leasing office space. There are many pros and cons that a business owner must weigh in either choice when making those decisions. First you should ask yourself a couple questions:

  • 1.How long can you commit to a building?
  • 2.How fast is your business growing?
  • 3.How much can you afford to put toward your commercial space?
  • 4.What location is prime for my business?
  • 5.What is absolutely necessary for my business and employees?

Here are some things to consider when making the decision for your business.

Pros of Buying Office Space:

  • Fixed Costs: Having a locked 20- or 30-year mortgage can give your business a fixed cost for office space.
  • Additional Income: If you have additional space, you can rent out the unused space for additional income.
  • Tax Deductions: Owning a commercial space may be able to provide tax deductions. You would need to talk to a tax professional for more information on this subject.
  • Equity: You build equity in your office space, that if needed can be used as collateral for loans if needed. Once you retire you would be able to use the space as extra income if you lease or sell.
  • Updates & Retrofitting: You would be able to make any changes to the building you want, as long as it follows all local, state and federal ordinances.

Cons of Buying Office Space:

  • No Flexibility: A new or growing business will more than likely experience unanticipated needs. This may result in your owned office space to become inadequate.
  • Upfront Costs: In the beginning, buying commercial office space will cost more. Things to keep in mind are, appraisals, maintenance costs, property fitting costs as well as any mortgage down payments or fees.
  • Maintenance: When you own the building, it is your responsibility to pay for all repairs and everyday maintenance. You are also responsible for the outside maintenance like lawn mowing, landscaping, and snow removal.

Pros of Leasing Office Space:

  • Prime Property: Leasing an office space, gives you the opportunity to rent in a more desirable area that you may not have been able to afford to purchase. Keep this in mind if you have a business that relies on foot traffic like a retail store or restaurant.
  • Less Financial Commitment: Without the need to a sizable down payment you can keep some cash assets that you can use for other business needs.
  • Perks & Amenities: If you lease an office space, you may receive additional benefits or amenities over the standard snow removal or trash service. You may have added benefits like utilities, water, housekeeping or more.
  • More Time: Leasing an office space allows for more time for you to focus on what is important, running your business. Leave the stress of building maintenance and repairs to the property management.

Cons of Leasing Office Space:

  • Variable Costs: When leasing you could see an increase in rent when it is time to renew your lease and if you used a broker to find your space you could be paying a brokerage fee the duration of your lease.
  • Scheduling Conflicts: Repairs and maintenance are usually done quickly but sometimes may result in an interruption in business. It’s important to talk with your property management team about these concerns.
  • No Equity: When you lease you will not be building equity in your office space. You will have less collateral if the need for loans is needed.

 

How Much Office Space Do You Need For Your Number Of Employees

Sacha R - Monday, June 01, 2020

office space

Over the last couple years, commercial properties have seen a major shift in office culture and the want for open office space to encourage employee collaboration and camaraderie are at an all-time high on a lessee’s office space wish list. This is causing the average 182 square foot of office space per employee to drop to an estimated 100 to 150 square foot of office space per employee in some industries. Here are some things to consider when determining how much office space you need to rent:

 

  • Plan For Growth: It’s recommended that when planning your future office space, you not only plan for the current usage of the space but for potential future growth. It’s estimated that as you grow, you want to reach occupancy limits at around ¾ of the way through your lease. This will put you in a good position to know the future staffing needs and their need for office space.
  • What Are Your 1, 3, 5+ Year Projections: You not only want to think of your business success in terms of added revenue, but in added work, customers, and employees. Having clear goals and projections can help determine how quickly you will need to increase your office space.

 

  • What Type Of Office Environment Do You Want: You’ve heard of cubicles, shared workspace or individual offices, but when you’re thinking about your new office, think of the type of atmosphere you want in your office. Are there certain people who hold a lot of meetings, on the phone a lot, or need to collaborate often? Answering some of these questions will determine if an open workspace would really work for the type of work you are trying to accomplish.
  • How Is The Staff Segmented: Do your employees work in teams? You should take into consideration how those teams work together. Would having the collaborative environment help with creativity?

 

According to LinkedIn, the following space allocations can help determine “usable” space in a potential new office. The great thing about Rosetti Properties, is we can custom tailor your office to fit your needs.

 

Large Office - 200 to 400 sq. ft.

Medium Office - 150 to 250 sq. ft.

Small Office - 90 to 150 sq. ft.

Open Space Workstations - 60 to 110 sq. ft. per person

Work Group Areas - 80 to 100 sq. ft. per person

Reception Area - 100 to 200 sq. ft. +10 sq. ft. per person waiting

Conference Room - 50 sq. ft +25 sq. ft. per person seated

Lunch/Break Room - 75 sq. ft. +25 sq. ft. per person seated

 

Keep in mind that no two spaces are alike, so when laying out a floor plan to determine how much space you need, make sure to take into consideration all of the above recommendations as well as any office space quirks, like poles or windows that cannot be moved. This will help determine “usable” space for your office. To get started with planning out your office space or help determining how much space you need, contact us to schedule a tour.

 

How to Easily Find Your Next Office Space in Albany NY

Sacha R - Monday, May 18, 2020

office space albany ny

Finding a new office space for rent should never be a one person job. You should seek the opinions and guidance from fellow executives, employees, and your broker so you find the perfect office space for your company. Communication and understanding that finding office space for rent in Albany may take some time are key. However, the wait and effort will be worth it.

Here are four suggestions to help you easily find your next office space in Albany NY.

Finding Your Next Office

Focus on Internal Feedback

As the owner of your company, you may think you have a good idea of what you need in a new office space. However your employees probably have their own suggestions and requirements that you haven’t thought of. By asking for feedback you’ll be able to establish common priorities, guage people’s interest in certain amenities, and show that the opinions of your staff matter.

Another thing to note is that the more information you have to give to your broker, the easier the process will be.

One person is the Point of Contact

Whether it’s you or someone else you trust, appoint someone as the point of contact from the very beginning. This person will attend all office tours, be in contact with the broker, and facilitate all the feedback from internal stakeholders. This is an important step in the office search to avoid confusion and prolonging the experience. Without a point of contact you may have several people touring offices and reporting back with what they think is the perfect one.

How Long Will You Be in the New Office?

Take the time to estimate how long you will be in the new office space for. Evaluate your company growth rate, if you eventually want to buy an office space, and any other factors that may affect your office. In the Albany real estate market, a standard commercial lease is 3-5 years.

Spaces are available with shorter lease teams, but they’re not as common. If you want a rental space for 2 years or less, you should consider subletting an office.

Discuss An Office After the Tour

There is a lot of information to take in while touring a potential office. Once the tour is over, take the time to review the space with your broker and other key decision makers. Discuss the amenities you liked, anything the space was missing, budget, capabilities and any points of concerns.

Rosetti Properties can help you find your next office space for rent in Albany. With over 500,000 square feet of commercial and retail space, we’ll find an office that checks all of the boxes. Our office spaces in Albany are in prime locations as well, such as on Western Ave, New Karner Road, and Watervliet Shaker Road right by the Albany International Airport.

 

Your new office space in Albany is waiting for you. Get in touch today to start touring properties.

 

Choosing the Best Location for Your Business in Albany, NY

Sacha R - Monday, May 04, 2020

Rosetti Exterior

Whether you’re moving offices or just starting your business, choosing the right building can be a stressful decision. The space must be the right fit for your business and your employees while also being in the right location. Focusing your attention on a few key areas can help you decide where your office should be located.

Budget

The first area you should focus on is your budget. Determine what you can afford to put towards rent each month before you begin looking for your space. Once you know your budget, inform your broker so they can show you offices that you can afford. You don’t want to end up in a situation where you find the perfect space and then realize it’s too expensive.

Size

After setting a budget, the next thing to consider is the size of your company. This includes your company’s current size and prospective growth. Don’t sign a lease for a space that just fits the current number of employees. Find a space that will allow your business to grow if that’s what you foresee happening.

It’s important to be realistic though. If you rent an office that’s too big, you’ll be paying for unused space. Don’t rent an office with enough room for your business to quardruple in size; when you get to that point you can move spaces again.

Type of Company

 

Does your company work closely with a lot of other local businesses? If so, finding a space close to your clients should be a top priority. If your company doesn’t visit clients face to face too often, you may want to consider finding a space outside of town that is less expensive.

Traffic & Accessibility

If clients come to your office frequently, it’s important to consider traffic and accessibility. The office should be easy to see from the road with ample parking and sidewalk accessibility. You should also consider your employees: where are most of them commuting from, are there enough parking spots for everyone, and is the building in a high traffic area?

Assess the Building

Before you sign the lease, be sure to assess the building and its condition. How old is the building? What condition is the roof in? Is everything up to code? Can it handle your technological needs? If you can’t answer positively about one or more of these questions, it may not be the right office for you.

Our commercial properties in Albany are centrally located and can be modified to fit the needs of your business. From 720 square feet to 30,000 square feet, we have an office for every size business. View our commercial properties and get in touch when you’e ready to find your new office in Albany, NY.

The Difference Between Usable and Rentable Square Feet

Sacha R - Friday, April 24, 2020

rentable sqft

Compared to renting or buying a home, renting an office space is in a league of its own. There are many terms within a commercial lease that you should be aware of so you can get the best deal and office for you.

A term that is often overlooked but that is important to know is the Gross-up Factor. This is the difference between usable and rentable square feet, with the difference being your proportionate share of common areas such as hallways and bathrooms.

For example, an office that has 3,000 usable square feet is usually measured at around 3,500 rentable square feet. While you can only use 3,000 square feet, you’ll be charged for the 3,500.

Comparing Usable and Rentable Square Feet

Usable Square Feet

For the most part, usable square feet includes all of the office area that is available to you to operate your business in. Conference rooms, break rooms, private offices, furniture, and equipment will all be in the usable square feet. If any storage space, supply closets or restrooms or designated for use by your company only, they’re also considered usable square feet.

Be aware that usable square feet can also contain pillars, recessed entries, and other small alcoves that might not be very useful. When you tour an office in person make note of any of these types of areas and subtract them from the usable square feet on the listing.

Rentable Square Feet

Rentable square feet is the usable square feet plus a percentage of the common areas in the building. These common areas include lobbies, hallways, bathrooms, conference rooms, and any other areas open to all tenants within the building.

A building owner can’t predict how much each tenant will use the common areas. Instead, it is figured as a pro-rata share. Each renter pays for the common areas in proportion to the amount of usable office space they’re renting.

What is Load Factor?

Rentable square feet is calculated using something called a load factor. To get the load factor, the rentable square feet of the entire building is divided by its usable square feet. If a building has 75,000 rentable square feet and 60,000 usable square feet, the load factor is 1.25.

Then, to calculate the rentable square feet for an individual tenant, the usable square feet is multiplied by the load factor. 6,500 usable square feet multiplied by the load factor of 1.25 is 8,125 rentable square feet. The monthly rent will be based on the 8,125 rentable square feet.

One thing to note is that some areas of a building are not considered rentable or usable. Elevator shafts, stairwells, and parking lots are all included in the gross square footage of a building but do not count towards rentable square feet.

Finding Your New Office

When you tour one of our commercial properties, we’ll be able to point out the rentable square feet and the usable square feet. We’ll also assist you in finding the ideal office space for you and your employees. With over 500,000 square feet of commercial and retail space, we’re confident you’ll find your next office.

Get in touch today, we’ll be happy to help you find your new office in the Capital Region.

 

Creative Office Design Focused on Productivity

Sacha R - Wednesday, April 08, 2020

creative office design

If severe enough, any type of pain can negatively affect productivity. In fact, the average reported reduction in work productivity was roughly 2.4 hours per week for adults with joint pain and 9.8 hours per week for adults with multisite chronic pain. While chronic pain can be from a pre-existing condition or the result of a trauma, it can also arise as a result of a person’s workplace.

Office jobs place workers at a high risk for musculoskeletal pain which affects the muscles, nerves, ligaments, and tendons. The pain can come from working in awkward postures, sitting for extended periods of time, and repetitive motions such as typing.

Musculoskeletal disorders related to work include:

  • Headaches due to strain in the neck or base of the head
  • Headaches caused by eye strain
  • Carpal tunnel syndrome
  • Tendinitis
  • Rotator cuff injuries
  • Trigger finger
  • Muscle strains and low back injuries

All of these disorders certainly cause enough pain to reduce a person’s productivity at work. However, with ergonomic furniture and creative office design, employers can ease the aches and pains their employees experience as well as increase productivity.

Healthy and Productive Workplace Design

Encourage Employees to Stand Up

As mentioned, sitting for a long time is unhealthy and leads to a multitude of immediate and long-term health problems. Even encouraging regular breaks is not enough as a lot of office work must be done at a desk. Employers can encourage their staff to stand up with adjustable desks and ergonomic work stations. A standing desk will help ease back pain and tension headaches, ultimately promoting greater levels of productivity.

Take A Seat

When employees do want to sit, it’s important that they have an ergonomic chair that supports them. What works for one person won’t work for everyone, though. Someone who is big and tall will have different needs than a petite person. Employers should have several different options for their employees to choose from or allow them to bring in their own chair.

No More RSI

Repetitive stress injuries, or RSI, are caused by performing a motion over and over again. For many office workers, typing at a keyboard all day that isn’t ergonomic can lead to pain and eventually carpal tunnel syndrome. Adjustable keyboard trays will allow team members to type in a position that is best for them instead of needing to scrunch their arms or hunch to reach the keyboard. With a comfortable setup, employees can enter a deep mode of concentration and do some of their best work!

Switch it Up

In addition to chronic pain, a stale environment can lead to a decrease in productivity. Part of a creative office design includes providing a variety of seating areas to spark inspiration and creativity. Allow employees to experience a change of scenery by encouraging the use of sofas, arm chairs, diner-style booths, or even bean bags! Staff should feel free to move around the office and sit where they feel most inspired and productive.

No-Work Zone

It’s no longer seen as admirable to be stressed, exhausted, and over-worked. Employers are recognizing that everyone needs a break in order to do their best work. Encourage downtime with a kitchen and dining tables that allow people to take proper lunch breaks instead of eating at their desks. If you have the room, a foosball table or giant chalkboard wall can contribute to a creative office design and motivate employees to relax and recharge.

A creative office can also be a productive office. Employers need to think outside the box to provide a work place that meets their employee's needs in terms of health, function, and inspiration. If your current office is not fulfilling these needs, it may be time to consider moving to a new office that you can truly make your own. Your team will reap the benefits and you’ll have a healthy, thriving staff.

 

How to Declutter Your Office Before Relocating

Sacha R - Friday, March 20, 2020

cluttered office

If you’re moving offices, you’re likely focused on boxing up your belongings and coordinating the move. You’re also missing out on an opportunity to declutter your current office so you can have a fresh start in your new space.

Just like moving apartments, decluttering your belongings will make for an easier and less expensive move. A clean office is also good for staff morale and promotes productivity. A clutter-free space will allow your staff to stay focused and do their best work.

So, grab your staff and start decluttering your current workspace so you can start fresh.

How to Declutter Before Moving to a New Office

Make sure to notify your office staff via email about a week before you plan on decluttering and organizing. This will give everyone time to clear their schedule and prepare. Send a reminder the day before in case anyone forgot.

The day of, ensure you have plenty of trash bags, cleaning supplies, and several bins for recycling, donations, and items that need to be shredded. Supplying lunch halfway through the day is a good way to keep staff motivated and thank them for their hard work.

You should also know how you’re going to dispose of items before you start clearing the office. Any hard drives or computers you’re getting rid of will need to be wiped clean so sensitive data can’t be accessed. Paper documents will need to be shredded and any unwanted furniture should be donated to a local charity or thrift shop. Research a couple of options and schedule a time for them to pick up the items.

If you don’t know where to begin, have each employee tackle their own desk. Get rid of clutter, sort through files, and clean out any desk drawers. From there, move on to storage closets, the kitchen, and other communal areas. Be ruthless with eliminating clutter so your move requires less time and less money!

Once every room and area has been organized and decluttered it’s time to dispose of it all. If you have a lot to throw away bring everything to a large dumpster rather than the garbage in your office.

Moving Forward

Now that your office is clean, it’s time to keep it that way. At your new office provide organizational tools so each employee can maintain a clean desk. Store supplies neatly in a closet and declutter and organize your office every few months. Organizational habits spread from the top down, so lead by example.

Still looking for your next office? Discover over 500,000 square feet of commercial space throughout Albany County. The team at Rosetti Properties can help you find the right office for your business and your staff. Get in touch to learn more!

 

Tips for Startups Renting an Office

Sacha R - Friday, March 06, 2020

startup office rental

As a startup, it’s only natural to start working out of your garage, home office, basement, or even kitchen table. However, as your business grows and becomes more successful your kitchen table probably won’t cut it. You need space to meet with clients, collaborate with your staff, and create separation from your home life.

Once you decide that you need more space, it’s time to start looking for your first office. But, where do you begin? What should you be looking for in an office?

Here are our tips for startups looking to rent their first office.

How to Find Your First Office Space

Why Do You Need an Office?

An office is a large expense to keep up with. Before you begin looking, take the time to evaluate why you need an office. Can you meet with clients at a coffee shop? Can you and your team collaborate over video conference or phone? If, after considering all of your options, you’ve decided you do need an office then it’s time to begin the search!

Give Yourself Time

The right office will not fall into your lap immediately. It takes time to find a leasing agent, commercial lawyer, decide on a property, and sign the lease. Allow yourself up to 12 months to find an office that will suit your needs and wants.

What Size Office Do You Need?

You obviously need more space than what you currently have, but how much more space do you need? The bigger the office the higher the rent, so be realistic with your needs. You want to have some room to grow but not so much that you have rooms you aren’t using.

Understand the Costs Associated with Renting an Office

Leasing an office costs more than just your monthly rent.

  • Leasing Agent and Attorney: It’s recommended that you work with both a leasing agent and a commercial lawyer, both of which cost a fee.
  • Base Rent: This is the monthly rent you will be paying
  • Utilities: If your base rent doesn’t include utilities, you’ll need to factor them in. Phone, internet, electricity, and heat all require a monthly bill. 
  • Security Deposit: Just like an apartment, your new office will require a security deposit.
  • Liability Insurance: Most spaces will require that you have liability insurance before you can move in.

Location, Location, Location

Where do you want your new mailing address to be? Before you pick what you think is an ideal location, consider where your staff and clients are. You don’t want to create a long commute for your team or ask clients to drive out of their way to meet with you. You should also consider any nearby cities; the closer you are to downtown the higher your rent will be. At this point, it may be wise to rent an office outside of the city.

Hire a Leasing Agent

A leasing agent works for you and has your best interests in mind. They also know the area and can offer you invaluable advice. Once you’ve decided on an office, they will be able to negotiate a deal that is in your favor. Without a leasing agent, you could end up agreeing to a rate much higher than if you had negotiated the price.

Renting from Rosetti Properties

Rosetti Properties is a well-known name in the Capital Region. We offer office space ideal for startups and established businesses alike. Whether you need 800 square feet or 8,000 square feet, we can show you a variety of options. Browse through our current commercial office space and get in touch to schedule a showing. We can’t wait to help you find your first office!

 

How Your Office Space Can Affect Company Culture

Sacha R - Friday, February 21, 2020

Company culture office design

Did you know that 94% of executives and 88% of employees believe a distinct workplace culture is important to business success? One of the biggest contributors to workplace culture is the office space. Office space can make or break a company and effects employee productivity, wellbeing, morale, and happiness. That’s lot of power for something many business owners consider an afterthought.

Here’s how office space can affect company culture and enable employers to build long term relationships with their employees.

Build a Culture of Inclusivity

In just a few years Millennials will make up a majority of the workforce. Organizations must change their office space and culture to accommodate the generation or risk poor employee retention and relationships.

One element of company culture that Millennials seek out is inclusivity. This is encouraged with open office plans, designated spaces for collaboration, and open-door policies.

Hotdesking is also becoming popular, making it easier for employees to work closely with a range of people rather than always sitting at the same desk. People are encouraged to move from desk to desk, getting to know their colleagues.

Break rooms and fun amenities like ping pong tables and comfortable lounge areas are also on the rise and are appealing to millennials. They encourage team bonding and make it easier for employees to interact with each other. In an office full of cubicles, it’s highly unlikely that people will interact or get to know one another.

Consider the Décor

We don’t decorate our homes with white walls, dull carpeting, and generic motivational posters, so why should an office be decorated that way? With a third of a person’s life spent at work, the environment should be comfortable as well as one that sparks creativity.

Color is an important tool as it can impact concentration as well as creativity. Shades of blue and green increase productivity, communication, and creativity, while yellow encourages happiness. Complete you space with intriguing artwork and dynamic furniture for a truly creative atmosphere.

Health and Wellbeing

A well-designed office is also beneficial for employee health and wellbeing. Natural light, greenery, ergonomic furniture, and outdoor work spaces all have a positive effect on employee mood. In fact, plants in offices can reduce stress, increase productivity, and even bring down sickness and absence rates.

93% of workers in the tech industry said they would stay longer at a company that offered healthier workplace benefits. While this does include benefits such as gym memberships and healthy snacks, it also includes the workplace environment.

Improve the health and welling being of your office with standing desks, meetings that take place while going on a walk, and offering yoga once a week to anyone who would like to participate. These types of benefits make employees feel cared about and like their employer is looking out for them.

Even with so much time spent at work, many employees indicate that more can be done to make their workplace better. With countless benefits of thoughtful office design, it’s time for company owners to make a change. When a company’s culture fosters inclusivity and wellbeing, the business will reap the rewards!